AGILE

SCRUM vs Kanban: What You Need to Know

SCRUM vs Kanban: Despite their popularity, these frameworks often fail to deliver maximum efficiency and productivity when used in isolation.

Jan 14, 2025 · 6 min read

Blog - ScrumVSKanban: Hero Image

Once celebrated as the cutting edge of project management, Agile is now considered an established methodology. Yet many Agile teams still struggle to unlock the full potential of frameworks like SCRUM and Kanban. Despite their popularity, these frameworks often fail to deliver maximum efficiency and productivity when used in isolation.

To stay ahead, embracing a lean approach and adopting hybrid models that combine the best of both worlds is crucial. This will allow your team to navigate challenges more effectively and achieve superior results.

This blog explores the core differences between SCRUM and Kanban and offers insights to help you determine which framework—or combination—best suits your team’s unique goals and needs.

SCRUM vs Kanban: The Origins 

When did SCRUM begin?

SCRUM was publicly introduced in 1995 by Jeff Sutherland and Ken Schwaber. The framework was inspired by the Toyota Production System and the teamwork dynamics of rugby. The term "SCRUM" originates from rugby, symbolizing close-knit collaboration and collective problem-solving.

Initially designed for software development, SCRUM’s effectiveness in fostering collaboration and delivering incremental value has been adopted across various industries, from healthcare to marketing.

When did Kanban begin?

On the other hand, Kanban has its roots in the Toyota Production System of the 1940s. This visual scheduling system was initially used to streamline manufacturing processes and optimize efficiency.

In the late 2000s, Kanban was adapted for knowledge work and Agile practices. It became a powerful tool for teams managing dynamic workflows and constantly shifting priorities. Its emphasis on visualization and continuous improvement makes it a favorite for modern project management.

SCRUM vs Kanban: The Fundamentals

SCRUM Fundamentals

SCRUM is a structured framework that revolves around iterative cycles called sprints, typically lasting 2-4 weeks. Each sprint involves specific roles, ceremonies, and deliverables:

SCRUM thrives on its predictable structure, enabling teams to plan and execute work effectively while fostering collaboration.

Kanban Fundamentals

Kanban, in contrast, emphasizes flexibility and continuous delivery. Teams visualize workflows, track progress, and identify bottlenecks using a Kanban board. Key principles include:

  • Visual Workflow Management: Tasks are represented as cards on a board, moving through stages like "To Do," "In Progress," and "Done."

  • Work In Progress (WIP) Limits: Teams cap the number of tasks in progress to avoid overloading team members.

  • Flexibility: No predefined roles or fixed-length iterations. Tasks can be reprioritized as needed.

Kanban’s simplicity and adaptability make it an excellent choice for teams seeking a lightweight approach to workflow management.


A grid with list of advantages and disadvantages between SCRUM and Kanban: SCRUM encourages collaboration but offers less flexibility, Kanban offers high flexibility but has ambiguity in Roles.

When to Choose SCRUM and When to Choose Kanban

Choose SCRUM When:

  • Your project involves cross-functional teams requiring frequent collaboration.

  • A structured approach with clear roles and responsibilities is necessary.

  • Delivering work in small, incremental chunks aligns with project goals.

Choose Kanban When:

  • Your team manages workflows with unpredictable volume or priority changes.

  • There’s a need for continuous delivery without a rigid structure.

  • You want to optimize existing workflows and minimize bottlenecks.

FAQs: Comparing SCRUM vs Kanban

1. Can you combine SCRUM and Kanban?

Yes! Many teams adopt a hybrid approach called Scrumban, which combines SCRUM’s structure with Kanban’s flexibility. This allows teams to benefit from both frameworks while tailoring the process to their specific needs.

2. What roles are defined in each framework?

SCRUM has predefined roles: Scrum Master, Product Owner, and Development Team. Kanban does not prescribe roles but instead focuses on workflow management.

3. How do planning processes differ?

SCRUM requires detailed sprint planning, while Kanban uses continuous planning as tasks enter the workflow.

4. What is the approach to Work In Progress (WIP)?

Kanban explicitly limits WIP to avoid bottlenecks. SCRUM controls WIP indirectly through sprint commitments.

5. How do teams measure progress?

SCRUM uses metrics like velocity and burndown charts. Kanban focuses on cycle time, lead time, and WIP limits.

6. Is there flexibility in changing priorities?

Kanban allows priority changes anytime, whereas SCRUM discourages changes during active sprints.

7. What type of projects are best suited for each methodology?

SCRUM works best for projects with clear objectives and timelines. Kanban is ideal for dynamic workflows with varying demands.

8. Do both frameworks require meetings?

SCRUM mandates specific ceremonies, while Kanban meetings are optional and focused on workflow improvement.

9. Which framework is easier to adopt for new teams?

Kanban is generally more effortless due to its minimal rules. SCRUM requires more training and discipline to implement effectively.

Takeaway

SCRUM and Kanban are powerful Agile frameworks, each with its unique strengths and limitations. SCRUM offers a structured approach with defined roles and time-boxed iterations, making it ideal for complex, collaborative projects. Kanban’s flexibility and emphasis on visual workflows make it a great fit for teams handling dynamic, ongoing work.

Ultimately, the best choice depends on your team’s goals, project requirements, and desired level of structure. Explore both frameworks and consider experimenting with a hybrid Scrumban approach to leverage the best of both worlds.

Ready to level up your project management process? Discover more Agile solutions at Team O’Clock and empower your team today!

Alex Carter

Author: Alex Carter

Alex Carter is an IT and agile methodologies expert, focusing on tech innovation and team collaboration. A seasoned writer and speaker, Alex explores tech's impact across industries.

Team O'clock logo

AI-assisted retrospectives, daily standups, and planning poker meetings

Team O'clock logo

AI-assisted retrospectives, daily standups, and planning poker meetings