Help Center Meetings

Scheduling a Meeting

Scheduling a Meeting

Team O'clock supports scheduled meetings for all meeting types, Daily Standup, Retrospective, Planning Poker session, and Agenda meeting.

The schedule meeting options are available on the meeting wizard. The wizard is accessible from the Team O'clock dashboard by clicking the plus button on any of the supported meetings.

Interface of Team O'clock meeting types showing a card for each of: Retrospective, Daily Standup, Planning Poker, and Agenda

When in the meeting wizard you will see a scheduling tab. The options available are for:

  • Draft, where you start a meeting in draft mode to set it up and invite participants when you are ready. To read more about the draft, check out Setup meeting before starting.

  • Now, where the selected meeting will start instantly for the participants

  • Weekly, where you can set up a weekly repeated meeting for the selected members at a specific time each day.

The meeting wizard on the Schedule step with Week option selecting, showing buttons for each weekday and an input to set time for a meeting

You can schedule a meeting for any teams or members in your Team O'clock account.

Teams can only have one scheduled meeting per meeting type. In case of a scheduled meeting already set for a team, you will see the scheduling options selected when visiting the specific tab. You can edit to update and save the new settings.

You can check out all weekly scheduled meetings through the Dashboard by clicking the View scheduled meetings button in the Agility Habits section. In that interface, you can review and reschedule any scheduled meetings, or cancel any meeting that is not currently active.

To reschedule a meeting, e.g. due to daylight saving changes, hover over the meeting of interest and click the Reschedule option.

View of the modal for Scheduled meetings, one meeting is selected and two options are visible for Reschedule or Cancel that meeting

If your team has already scheduled a standup through the Slack Integration, you will see a respecting item in the list of scheduled meetings with a Slack indicator as seen below.

View of the modal for scheduled meetings with one scheduled meeting having a slack tag to denote that this was scheduled through Slack

When it is time for a scheduled meeting all participants will get an email informing them on the upcoming meeting along with the link to join.

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